1 ANTRIM CAPITAL IMPROVEMENTS COMMITTEE MEETING
2 7:00 P.M.
3 May 25, 2017
- Members & Staff Present:
- Ron Haggett (Member); Bob Holmes (Member); Steve MacDonald (Member); Victor Rosansky
- (Member); Bob Edwards (Ex Officio); and Carol Ogilvie (Consultant Planner).
- Public Attendees: None
- Mr. Haggert noted that the first item of business would be to elect a Chair. On a motion by Mr.
- MacDonald/seconded by Mr. Holmes, the Committee voted to elect Mr. Haggett as Chair, with
- all in favor.
- Chair Haggett called the meeting to order. He stated that tonight’s business was to decide on
- the general approach to the CIP process. In his view, he believes that the Committee need not
- concern itself with recurring line items, such as cruiser replacements, but rather with the big-
- ticket items that will have significant impact on the budget.
- Mr. Edwards pointed out that the letter that goes out to the Department Heads sets a cost of
- $10,000 with a minimum five-year lifespan as the criteria for inclusion into the CIP, and wonders
- if that is still valid. Mr. Haggett replied that it is, although the Committee should evaluate all
- requests to see if they are appropriate for the CIP or for the operating budget.
- Mr. Edwards further noted that he, as a Selectman, is primarily interested in seeing the real
- capital improvements on the spreadsheet, and not so much interested in the debt service. What
- is the project and how will it be funded are his concerns.
- (Victor Rosansky in at 7:07 P.M. Introductions to Mr. Rosansky.)
- Mr. Holmes stated that he would like to see list of vehicles to know when they expect to be
- Ms. Ogilvie replied that she has been attempting to compile such an inventory list of equipment,
- primarily for DPW, Fire and Police, but has not completed it yet. The value of such an inventory
- would be to be able to forecast out 20-25 years for the most expensive pieces of equipment, and
- begin early to make decisions about how those will be funded.
- The Committee then discussed a time frame for sending the letter and worksheet to the
- Department Heads. Ms. Ogilvie noted that she has all the forms and other documents in her
- files and she can send them out any time. She added that having more time for responses is
- good, since sometimes it is necessary to meet separately with a Department Head. Mr. Edwards
- suggested including an offer of one-on-one help in the letter.
- The Committee then discussed some of the issues that are expected to have big budget impacts
- in the future, including the wells and water supply, the Town’s dams, and emerging issues with
- the treatment of wastewater.
- Mr. MacDonald noted that these are good examples of things that have not been on the Plan in
- the past, and that we need to be paying attention to them.
- Chair Haggett suggested that Ms. Ogilvie send out the draft letter and worksheet to the
- Committee for review before it goes to the Department Heads.
- Mr. Rozansky had several questions about the role and responsibilities of the Committee, which
- led to discussion of what has been the biggest challenge for this committee; how far out does
- the CIP budget; do the Department heads have specific training for this process; and how does
- the Committee get alignment across the Departments.
- Next Meeting: The Committee will not meet again until after the forms come back from the
- Department Heads.
52 Meeting adjourned at 8:18 P.M.
- Respectfully Submitted,
- Carol Ogilvie