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Selectmen's Meeting Minutes 08/31/09
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Town of Antrim – Board of Selectmen
Meeting Minutes
August 31, 2009


The meeting was called to order at 5:00 p.m. by Chairman of the Board of Selectmen Stephen Schacht in the Little Town Hall at the Antrim Town Hall.

Members Present:        Steven Schacht, Gordon Webber, and Michael Genest

Staff Present:  Neal Cass (Town Administrator)

Media Present:  Josh Bond-Monadnock Ledger Transcript, Michael Pon-The Villager.

1.  Acceptance of the minutes of previous Board of Selectmen meeting.
VOTE:    Selectman Webber moved that the minutes of the August 17, 2009
            Board of Selectmen meeting be accepted as printed.  Selectman Genest
                seconded the motion.  There being no further discussion, Chairman
                Schacht called for the vote.  All members voted in favor and the
                Chairman declared the motion carried.

VOTE:    Selectman Genest moved that the minutes of the August 17, 2009 Board of Selectmen Non-public Session be accepted as printed.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members voted in favor and the Chairman declared the motion carried.

VOTE:    Selectman Webber moved that the minutes of the August 19, 2009
            Board of Selectmen meeting be accepted as printed.  Selectman Genest
                seconded the motion.  There being no further discussion, Chairman
                Schacht called for the vote.  All members voted in favor and the
                Chairman declared the motion carried.

VOTE:    Selectman Webber moved that the minutes of the August 25, 2009
            Board of Selectmen meeting be accepted as printed.  Selectman Genest
                seconded the motion.  There being no further discussion, Chairman
                Schacht called for the vote.  All members voted in favor and the
                Chairman declared the motion carried

VOTE:    Selectman Genest moved that the minutes of the August 25, 2009 Board of Selectmen Non-public Session be accepted as printed.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members voted in favor and the Chairman declared the motion carried
VOTE:    Selectman Webber moved that the minutes of the August 26, 2009
            Board of Selectmen meeting be accepted as printed.  Selectman Genest
                seconded the motion.  There being no further discussion, Chairman
                Schacht called for the vote.  All members voted in favor and the
                Chairman declared the motion carried

VOTE:    Selectman Genest moved that the minutes of the August 26, 2009 Board of Selectmen Non-public Session be accepted as printed.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members voted in favor and the Chairman declared the motion carried


2.  Meeting with the Trustees of Trust Funds – Bob Edwards and John Roberts
        The Trustees shared their concern over the recent requests from the Capital Reserve Funds.  Traditionally the Trustees have been given a “heads up” when requests are coming.  The Trustees and the Selectmen will follow the following guidelines:
·       The Trustees will be notified as soon as possible when funds will be requested.  
·       A copy of paid invoices will be given to the Trustees to document where the funds were expended.
·       The Town Administrator will develop and distribute a schedule of when funds will be requested.
The Town Administrator will draft a letter reflecting these guidelines with both the Selectmen and Trustees receiving copies.

The Trustees notified the Selectmen that they are working to update the investment policy and will share a copy with the Selectmen when it is complete.

3.  Appointment to replace Brian Sawich on the Trustees of Trust Funds.
        
VOTE:    Selectman Genest moved that Dr. Loyall Allen be appoint as a
Trustees of Trust Funds to serve out the remainder of term of the seat   vacated by Brian Sawich.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members voted in favor and the Chairman declared the motion carried.

4.  Member Updates
The Town Administrator will contact the Barsanti’s to determine the status of this situation.

5. Non-public Session – RSA 91-A: 3 II (b) Hiring of public employee
           VOTE:  Selectman Webber moved that the Board of Selectmen enter into Non-Public session under the provision of RSA 91-A: 3 II (b).  Selectman Genest seconded the motion.  Chairman Schacht called for the vote.  Selectman Webber, Schacht and Genest voted in favor and the Chairman declared the motion carried (3-0).

          The Board entered Non-Public Session at 5:32 p.m. returning to open session at 5:42 p.m.

           VOTE:  Selectman Genest moved that the minutes of the just concluded Non-Public Session be sealed.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members present voted in favor and the Chairman declared the motion carried.

6.  White Birch Point Drainage
After discussing the situation with Road Agent Bob Varnum the Board requested the Town Administrator draft a letter to Bill and Paula Bishop stating that the issue with the drainage was not caused by the Town, but by the parking lot that was installed by the Bishops.


7.  Depot Street over the Contoocook Bridge
Selectmen agreed to place “Yield to on-coming Traffic” signs on the bridge to be sure that drivers are aware that the bridge is narrow.  There are “Narrow Bridge” signs in place already.

9.  Non-public Session – RSA 91-A: 3 II (b) Hiring of public employee
           VOTE:  Selectman Genest moved that the Board of Selectmen enter into Non-Public session under the provision of RSA 91-A: 3 II (b).  Selectman Webber seconded the motion.  Chairman Schacht called for the vote.  Selectman Webber, Schacht and Genest voted in favor and the Chairman declared the motion carried (3-0).

          The Board entered Non-Public Session at 6:05 p.m. returning to open session at 6:21 p.m.

           VOTE:  Selectman Genest moved that the minutes of the just concluded Non-Public Session be sealed.  Selectman Webber seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members present voted in favor and the Chairman declared the motion carried.

10.  Hiring of a Road Agent

VOTE:    Selectman Webber moved that Clark (Chip) Craig III be appointed as
the Road replacing Robert Varnum effective September 15, 2009. Selectman Genest seconded the motion.  There being no further discussion, Chairman Schacht called for the vote.  All members voted in favor and the Chairman declared the motion carried.




There being no further business, the Board decided by consensus to adjourn at 6:28 p.m.   


Recorder:  Neal A. Cass
Date:  September 8, 2009


 
Town of Antrim, NH P.O. Box 517, 66 Main Street Antrim, NH 03440
Phone: (603) 588-6785    Fax: (603) 588-2969    antrimatc@tds.net    Monday - Thursday 8:00am - 4:00pm
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