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Selectmen's Meeting Minutes 11/12/2012
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Town of Antrim – Board of Selectmen
Meeting Minutes
November 12, 2012

The meeting was called to order at 7:00 PM by Selectman Robertson in the Antrim Town Hall.

Members Present:        Mr. Tenney, Mr. Genest & Mr. Robertson
Staff present:          Galen Stearns (Town Administrator)

  • Mr. Genest motioned to approve the minutes of October 15, 2012, Mr. Robertson 2nd.  Passed 2/0/1 with Mr. Tenney abstaining
Mr. Stearns presented the board with options to set the 2012 tax rate.  The options were:
  • $20,000 overlay, no fund balance, tax rate - $24.04
  • $20,000 overlay, $95,000 from fund balance, tax rate - $23.67
  • $20,000 overlay, $114,662 from fund balance, tax rate - $23.59
  • $20,000 overlay, $231,000 from fund balance, tax rate - $23.14
The board discussed the various option and the impacts on the fund balance and the tax rate.  Mr. Stearns recommended the second option which would keep the town portion of the tax rate flat and leave a fund balance of $719,000 which is desirable when looking at the town needs in the next few years.  Mr. Genest motioned to set the tax rate at $23.67 using $20,000 overlay and $95,000 from fund balance, Mr. Robertson 2nd, passed 3/0
  • Mr. Stearns stated that the Parks and Recreation Commission had met on November 8th and voted to approve the school’s request to install a climbing wall in the Town Gymnasium.  Mr. Genest stated that he had been told the previous week that the Board of Selectmen had approved the installation of the climbing wall which was upsetting as at the last Selectmen’s meeting it had been referred to the Parks and Rec. Commission for their input and that he had then heard that Mr. Tenney had made the statement that the board had approved.  Mr. Genest stated that he was upset and that the Selectmen could not act alone but had to make decision as a board at a public meeting.
Mr. Stearns presented the request from the Fire Department to replace the overhead doors at the central Fire Station and reminded the board that when the request had come in earlier in the year the decision had been to wait and see if there were sufficient funds towards the end of the year to cover the costs.  Mr. Stearns stated that there was enough in the building maintenance account to cover the doors.  Mr. Genest ask about the status of installing doors between the offices and the truck bays and Mr. Stearns said that the Fire Chief was getting quotations.  The board directed Mr. Stearns to stress that this is a priority item that they want to see accomplished.   
  • Mr. Stearns stated that ads had been placed in the paper to dispose of the two surplus vehicles and had only received 1 bid for each vehicle of $358.00 each.  The board stated that they would be rejecting the bisd and instructed Mr. Stearns to re-advertise.  Mr. Genest motioned to reject the bids revieved for the surplus cursier and the surplus pick-up, Mr. Robertson 2nd, passed 3/0
Mr. Stearns, Chief Lester and Road Agent Craig presented 2013 budgets to the board.  The following budgets were discussed:

  • 4130 Town Officials
  • 4152 Assessing
  • 4153 Legal
  • 4156 Information Technology
  • 4194 Government Buildings
  • 5210 Police
  • 5241 Building Inspection
  • 4311 Highway
  • 4316 Street Lighting / Misc.
  • 4583 Patriotic Purposes
  • Mr. Stearns said that the Road Agent had been requested to remove sand and gravel that has washed off the road onto private property on Miltmore Road.  Mr. Stearns expressed concern about this request and recommended that the Town not work on private property for a number of liability reasons as well as setting a precedence of clean-up caused by storms on private property.  Mr. Genest asked if the Town has received a written request from the property owner and Mr. Stearns said no correspondence has been received.  The concesous of the board is not to perform clean-up of storm damage or deposited material from runoff on private property.
  • Mr. Stearns presented the board with pdraft article for the December Limrik issue and the board agreed that this should be submitted.
  • Chief Lester asked the board if the direction of travel on School Street could be reversed.  He said that the one way now causes problems with buses and cars trying to exit onto Main Street from Summer Street.  He stated that if the buses and traffic from the school went out to West Street that the turn onto Main Street had less traffic to contend with and better sight distance.  The board agreed but requested that the Chief do further research with the bus company and checking the sight distance when exiting from School Street onto West Street.
  • Mr. Robertson  motioned to go into Non-public session per RSA 91-A:3 II (a) & (c) Hiring & Reputations, Mr. Genest 2nd, roll call vote all in favor.
The board returned from Non-public at 9:53 PM,
  • Mr. Robertson motioned to seal the non-public meeting minutes, Mr. Genest 2nd, passed 3/0
  • There being no further business, Mr. Genest motioned to adjourn, Mr. Robertson 2nd, passed 2/0 meeting adjourned at 9:54 PM

 
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