Library Board of Trustees

Meeting Agenda
Date: 
Tuesday, April 13, 2021 - 6:30pm

Antrim's J.A. Tuttle Library Board of Trustee’s Agenda

DATE:  April 13, 2021   TIME:  6:30pm, TYPE OF MEETING: Regular

Call to Order at 6:30PM  
Public Comment (5 Minutes) Town Building Inspector at 7pm to review ceilings.
Roll call, introduction new Trustee Susan Bartlett
Approval of agenda
Approval of minutes of previous meeting
Review Correspondence if any

Treasurer Report (10 Minutes)
Audit update, if any?
Care Act reimbursement status .
Wall being repaired in Biography room – bill submitted?
Windows repair in Biography room – bill submitted?
Patron who tripped on Landscape spikes, update - Cindy
Computer purchase / reimbursement – Memory exchanged increased cost but still under approved ammount– Rick
2705.91 - Original Cost 3 desktops/displays/memory +168.72 – Delta between original memory and new memory cost
2874.63 – Total cost, $3,200 original approved amount by Trustees

Director’s Report (20 Minutes)
Policy reviews plan.
ALA Grant update
Update on new desk in Children’s Room
Plumbing in Office update
Friends of Library update - Cindy
New Federal Grant – Update Cindy
NHLTA membership is renewal soon.
Library Improvement Projects suggestions. Does another library have something interesting that we don’t? We should look at spending some of the Interest off the Trust Funds for improvements

Old Business (30 Minutes)
Memorandum of Understanding (Rick/Diane) – Rick meeting with Donna and Selectman
Capital Projects – External – results of meeting with contractors on 13th. 
Richard Reilly and sons completed the wall restoration in BIO room. One small to access wall still needs to be restored by John Kendall then painted by Richard R.
Ceiling damage in front foray and Historical Society Room. (Rick update)
CIP 2021 – July – Need suggestions to start filling out worksheet.
New metal roof for back and front entrance – Rick
Slate roof assessment/repair – Rick
Running List – spreadsheet - Rick
Procurement  policy update.
Filing Cabinet for record retention/ with lock – Cindy?
Mail needs checked more consistently.      

Any other old business

New Business (20 Minutes)
Suggest Letter of thanks to Shelly Connelly.
Elections?
NHLTA Trustee Orientation – Deadline April 17 and June 1, let Rick know if you need copy of invite
Approval for slate roof assessment Guyer & Son Roofing of Marlborough, NH at 603-876-9915
GENERAL INSPECTION OF EXISTING SLATE ROOFING SYSTEM. REPAIR / REPLACE ANY MISSING OR DAMAGED SLATE. COPPER BIB FLASHING ON EXPOSED NAILS AND/OR CRACKS IN THE SLATE. SLATE $1,350.00
AHS proposed to name the AHS 2nd Floor room, the Dunlap Room
Draft proposal by AHS to build a Gazebo in front of library in honor of Don Dunlap
AHS proposes to put film on room to filter out ultraviolet light. Test in 2nd room
Estimate shelving cost for 2nd multiuse room approx. $1,000, is there discussion/motion?

Next Meeting – Tuesday May 11, 2021, same day as town elections till 7pm

Adjournment