Library Board of Trustees

Tuttle Library Trustees Meeting
April 13 2021
Minutes

Present: Susan Bartlett, Diane Kendall, Stephen Ullman, Rick Wood, Trustees; Cynthia Jewett, Library Director
(Note: Trustee and Board Secretary Nancy Blair could not attend so the clearly under-qualified Stephen Ullman served as Acting  Secretary)

• Diane moved and Steve seconded adoption of the proposed agenda.  Agreed unanimously.
• Diane moved and Steve seconded adoption of the Minutes from March 9, 2021 meeting.  Agreed unanimously.
• Diane, serving as acting Treasurer, presented the Treasurer’s Report.
• Pursuant to a request from a generous Antrim family, Steve was assigned the task of exploring a Library endowment.
• Diane suggested improved internal fiscal controls and the purchase of a secure storage device.

Cyndi presented the Director’s report. 

• She updated Trustees on the Library’s American Library Association grant and upgrades in the Children’s Room.
• Cyndi and Diane are preparing the Library for receipt of any available funds from the American Rescue Plan legislation recently passed by the Congress.  Diane will act as the Library’s signatory for this money. 
• The Trustees acknowledged the donation of a 3D printer which, in the past, has been particularly popular among younger patrons.
• The Trustees authorized Cyndi to explore acquisition of Events Keeper, or similar software, which would help staff organize the publicize Library presentations.
• Rick informed the Trustees that he will be meeting with the Select Board on the issue of a Memorandum of Understanding which would clarify the Town’s responsibilities concerning the Library’s infrastructure.
• Susan moved and Steve seconded a motion to pay Nichols Hills LLC the amount of $6,250 for various Library repairs.   Diane recused herself on this vote.  All other Trustees voted in favor.
• Diane moved and Steve seconded a motion to authorize the Library Director to spend up to $350 in order to purchase a two-drawer, locking file cabinet.  Adopted unanimously.
• Steve moved and Diane seconded a motion to approved payment of $1,350 to Guyer and Son’s for Slate work on the Library Roof. (Work schedule TBD.)

The 2021 New Hampshire Library Trustees Association (NHLTA) Spring Conference is scheduled for May 12-13.

• The Trustees  decided that individual members will pay for the event and then request reimbursement.
• The NHLTA Spring Orientation Workshops will be held April 24th and  June 7th.
• Steve moved and Diane seconded a motion to elect Rick Wood as the Chair of the Tuttle Library Trustees for the 2021-2022 Library year.  Adopted unanimously.
• Steve moved and Susan seconded a motion to appoint Diane as the Treasurer.  Adopted unanimously.
• Steve moved and Diane seconded a motion to appoint Susan as the Trustees’ Secretary.  Adopted unanimously.

         At 7:58 Diane moved and Susan seconded a motion to adjourn.  Adopted unanimously.  

Next Meeting: May 11, 2021

Respectfully submitted,

Stephen Ullman, Acting Secretary