Library Board of Trustees

MINUTES
Tuttle Library
Antrim, NH
Board of Trustees

DATE: July 13, 2021
TIME: 6:30 PM
TYPE OF MEETING: Regular Meeting
PRESENT: Nancy Blair, Susan Bartlett, Cynthia Jewett, (Library Director,) Diane Kendall, Steve Ullman, and Rick Wood
ABSENT: None
PUBLIC PRESENT: None

Call to Order at 6:30 PM: Rick Wood
Roll call, introduction of guests, (none) and approval of agenda: Steve moved, Nancy seconded motion to approve. Agenda approved.
Approval of minutes of previous meeting: Steve moved, Nancy seconded motion to approve. Minutes approved.
Correspondence: Thank you card from Shelly Connolly, previous trustee, for Toadstool Bookstore gift card.
Public Comment: None
ReportsFinancial: Treasurer, Diane Kendall, (see report):
Discussion re expenditures against Warranty Article balance: Access to funds for capital improvements does not lapse and will carry over calendar year(s) until a project is complete.

Library Director, Cynthia Jewett (see report):
Stephen moved to amend wording on Mobile Hotspot Lending Policy. Nancy seconded the motion. Trustees approved amendments.
Nancy moved to adopt amended Mobile Hotspot Lending Policy. Stephen seconded the motion. Motion Approved.
Stephen moved to adopt the Electronic Devices Lending Policy. Nancy seconded the motion. Motion Approved.
Nancy moved to adopt the 3-D Printer Patron Use Policy. Stephen seconded the motion. Motion Approved.
Report from public strategic planning sessions – people want more programming, for example: drop in instruction on using databases, and “crafternoons,” where patrons can bring in or pick up a craft project and craft together. Complete report on strategic planning meetings will be ready next month.
Discussion: Using video pitches on social media platforms to introduce new library tech programming options.
Thank you to Tim Morehouse who built the upright storyboards for the outdoor story walk.

Old Business: 
Matthew Hale, the library’s IT consultant/technician, is recommending the library add a “Net Gear” switch at 83.23/year to improve connectivity throughout the building.
Stephen moved to authorize expense of 83.23/year “Net Gear” switch. Susan seconded motion. Trustees approved motion to pay expenses of 83.23/year for new switch.
Memorandum of Understanding review updates.
Tabled until August, Trustees will review and discuss then.
Review and discussion of CIP list: see agenda and report
Discussion of creating long-range projects list. Diane suggested bringing in a building consultant to advise on creating list.
Revised Antrim Lumber estimate shelving cost for multiuse room approx. $1,300.
Nancy moved that Trustees approve the increase the materials cost to 1300.00 for the shelving. Susan seconded the motion. Trustees approved the new material cost.
Review of Library Keys policy update to allow AHS 2 keys now that we have policy
Discussion of building security key access, fire, police, door alarms.

New Business:
Lighting Sconces will be repaired by Jim Craig, electrician.
Electrical upgrades to exterior: need an outdoor outlet for Christmas decorations
Security Camera front and back needed?
Energy Audit will be completed on July 20. Susan will investigate government incentives available for municipal buildings

Announcements:
Antrim Home and Harvest set for Sept 17 – 18
Festival off Trees – TBD
First Trustee Letter from 1906 has been framed

Motion to adjourn meeting: Susan Moved, Nancy Seconded. Meeting Adjourned.
Date for next meeting: August 10, 2021

Summary List:
Nancy moved to adopt amended Mobile Hotspot Lending Policy. Stephen seconded the motion. Motion Approved.
Stephen moved to adopt the Electronic Devices Lending Policy. Nancy seconded the motion. Motion Approved.
Nancy moved to adopt the 3-D Printer Patron Use Policy. Stephen seconded the motion. Motion Approved.
Stephen moved to authorize expense of 83.23/year “Net Gear” switch. Susan seconded motion. Trustees approved motion to pay expenses of 83.23/year for new switch.
Nancy moved that Trustees approve the increase the materials cost to 1300.00 for the shelving. Susan seconded the motion. Trustees approved the new material cost.