Capital Improvement Committee

Meeting date: 
Wednesday, September 8, 2021

ANTRIM CAPITAL IMPROVEMENTS COMMITTEE MEETING
5:00 P.M.
September 8, 2021
DRAFTED MINUTES

Members & Staff Present:
Bob Holmes (Chair), Tom Davis (Ex Officio), William Bryk (Member), Bill Fluhr (Member) Neal Pattison (Member) and Carol Ogilvie (Consultant Planner.)

Members Absent: Victor Rosansky (Vice Chair), and Ashley Brudnick-Destromp (Assistant)

I.  Public Attendees: None
Chair Holmes opened the meeting and the Committee began their review of the draft spreadsheet prepared by Ms. Ogilvie.

II.  Library: No new items, discussion ensued about need for an account for the library.
Action- Recommend eliminate account and transfer monies to Government Buildings

III.  Police Department: The Chief is requesting cruiser replacements for the years 2022 and 2024; this  follows the regular replacement schedule for the cruisers. The Capital Reserve funding for updating the Records Management System continues out to 2027. No new funds are requested at this time and Body cameras will be in the future at some point.

Mr. Bryk entered around 5:15 PM.

IV.  Fire Department: The requests for roof and building improvements to the Fire Stations will be moved from the Fire Department to the Town Buildings section. The cost of the roofs will be reduced from the original request to be in line with the updated estimates the Chief submitted.  The Committee had previously decided that building requests from any department would all go to the Town Buildings section.

Specific requests are for the ongoing Capital Reserve funds for Engine 2, and a new request for a Capital Reserve fund to support the installation of dry hydrants around town. The Chief has requested $15,000 annually for this work, and would like to build the first new hydrant on Old Pound road followed by Gregg Lake, Route 9, and Steele Pond in order of priority placement.

V.  Public Works: The only new requests are for improvements to the Highway Garage and funds for  a new weigh station at the Transfer Station. The Committee needs more information on the weigh station (space needed for it, lease or purchase?) and the Garage improvements; the Garage repairs/improvements will be moved to Town  Buildings. The committee also wants to verify with the Road Agent if the slipliner has been done.

  • Action- Verify with Road Agent if slipliner has been done
  • Action-Verify with Clark where the weigh station should be going and if it is intended to be purchased or leased.

VI.  Recreation: The only new request from this Department is for a new passenger bus to be  purchased in 2026 or 2027; in the intervening years, a Capital Reserve fund is being requested to  save the funds needed for the purchase. 

  • Action- Follow up on the status of the boat launch and verify the mileage and usage for the bus requesting to be replaced. Would like a travel log to determine the usage and condition of the bus.

VII.  Town Buildings: Requests in this category now include – in addition to Town Hall improvements, the two Fire Stations and Public Works. 

VIII.  Water & Sewer: The Committee would like to follow up with John Robertson for more information on the status of the well project.

Ms. Ogilvie noted that the Fixed CIP Obligations needs to be updated; also, she will see if there is  updated numbers for the capital reserve accounts. She will revise the spreadsheet and send it out to  the Committee in advance of the next meeting. 

Next Meeting: To be determined.  Presentation to the Planning Board is pushed to 10/21 due to a Public Hearing they have on 10/7.

Motion to Adjourn: At 6:07 PM Mr. Pattison made a motion to adjourn, at 6:07 PM Mr. Bryk seconded it. By a vote all were in favor.

Meeting adjourned at 6:07 P.M.  
Respectfully Submitted,
Carol Ogilvie