Library Board of Trustees
Library Trustee Meeting Minutes
November 12th, 2019
Meeting called to order by Steve Ullman @ 6:30 PM. Seconded by Margie Warner and motion passed.
Members present: Nancy Blair, Shelly Connolly, Steve Ullman, Margie Warner, Rick Wood, and Library Director, Melissa Lawless attended the meeting in place of Cynthia Jewett who was away. Also, present was Neil Brown from The Historical Society.
It was moved by Shelly and seconded by Rick to accept the October meeting minutes. The motion passed.
Treasurer’s Report was presented: The budget is still on-track for spending this year 78% versus 83%.
Neil Brown gave an overview of the history of the Historical Society. They are looking for space and storage for a major project which involves digitalizing slides to be preserved. They are looking to use the original storage room which belonged to the Historical Society which is now the upstairs kitchen/storage area for the library and are talking about shared usage!
Nancy made a motion that Library Director and the Historical Society discuss the plan for mutual space usage within the library, which could include built-in cabinets. Cindy and Neil will come back to the Trustees with an agreed-upon plan. Seconded by Margie and the motion passed.
Library Director's Report:
- The library has received $3981.11 in books from the Library of Congress Surplus Book Program
- Monday Basic Computer Classes taught by Christopher
- Homeschool section has been created and a meet-up time is being worked on
- Historical Society has donated $150.00 worth of train books
- Last month, 2,046 books were aggressively weeded from the library
Old Business:
The podium will be delivered by Friday.
Rick moved to forward any recommendations, comments, suggestions concerning the By-Laws for final revision. The motion was seconded by Nancy and the motion passed.
The Library Director Evaluation will be worked on by Cindy and Margie as soon as possible after the first of the year.
Employee Evaluations are on-going.
Our new Tech Person is Matthew Hale. He has proposed working on an on-call basis for $50.00/hour. Margie moved that this be on a trial basis. The motion was seconded by Nancy and the motion passed. Trustees are very excited about this new arrangement.
New Business:
Rick moved that members take a look at The Memorandum of Understanding that he passed out and send him input. Shelly seconded and the motion passed.
Melissa brought up that the staff would like a “closing-policy” for situations that may arise such as weather. Cindy, Melissa, and staff will come up with a procedure and situations when the procedure should be followed.
Rick brought up the possibility of using the library for emergency situations. This will be discussed further.
End-of-the-year appreciations were discussed for library staff and amounts were agreed upon.
Nancy moved to adjourn the meeting at 7:56. Shelly seconded and the motion passed! Good Night!
Next meeting, Tuesday, December 9th @ 6:30 PM
Margie made a motion to adjourn the meeting at @7:58PM, seconded by Shelly. The motion passed and the meeting was adjourned.
Next Meeting, November 12th