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Library Board of Trustees

Monthly Meeting
Meeting date: 
Tuesday, March 8, 2022

James A. Tuttle Library Trustee
Meeting Minutes Date: March 8, 2022,
Time: 6:30 pm,

Type of Meeting: Regular
1. Call to order: 6:31 pm
2.Present: Susan Bartlett, Nancy Blair, Cynthia Jewett, Diane Kendall, Stephen Ullman, Rick Wood
3. Absent:
4. Public Comment: No public comment
5. Approval of Agenda: Motion to approve: Stephen Second: Susan
6. Approval of Minutes of previous meeting: Motion to approve: Stephen Second: Nancy
7. Review Correspondence: None
8. Treasurer Report: See attached,

  • Discussion of full report is tabled, full report to be emailed and discussed in April.
  • Rick pointed out the change in the Maintenance upgrade line: the town is now covering $18,000 of the maintenance expenses for three specific projects: insulation, front entrance and two metal roofs. This amount is now in the town’s budget.
  • Diane will work to ensure that $18,000 from the maintenance/repair line item for these three projects will be tracked separately from the $7,000 for general maintenance/repair.
  • Expense codes in library budget: some codes have become obsolete and need to be updated. Cindy and Diane will come up with a better scheme for codes

Rick has ordered a new pneumatic arm for the new front door so that it will close automatically.
9. Director’s Report: See attached

  • Interlibrary Loan Policy: Motion: Nancy moved to change Inter-Library-Loan policy from 2 borrows to 5 per patron. Stephen seconded Motion passed  Discussion regarding the library logo contest, including guidelines and specs.
  • Report on bracing for shelving in Children’s Room. Thank you to Tim Morehouse.
  • Face Mask policy in library Motion: Diane moves that the mask policy be rescinded and replaced with a “mask optional” policy Stephen seconded Motion passed

10. Old Business: 

  • New light bulbs: We are declined the town’s funding and are pursuing a less expensive route - Jim Craig is replacing existing lights with energy – efficient lighting.
  • Report on “Little Library."
  • Teen Room – Focus group on March 24.
  • “Ring Security” – one on parking lot, one on gazebo, one on the old front entrance – 414.99 Motion – Stephen moved to appropriate up to 600.00 to purchase and install 3 ring security cameras from the Furniture and equipment budget line Seconded: Susan Motion passed.

11. Tabled Business:  Policy review  Disaster planning  Procurement policy update
12. New Business: 

  • Fireplace fillers: Nancy – suggests white birch logs wrapped with battery lights; artificial cloth flowers in a long planter. Nancy will research options to present next month.

13. Next Meeting: April 12, 2022 14. Adjourn: Motion to adjourn: Stephen Second: Susan Motion to adjourn passed
14. Minutes Submitted by Susan Bartlett