Library Board of Trustees

James A. Tuttle Library Trustee Meeting Minutes

Date: May 10, 2022
Time: 6:30
Type of Meeting: Regular
Call to order: 6:28 pm

Present: Susan Bartlett, Nancy Blair, Cynthia Jewett, Steve Ullman, Rick Wood
Absent: Diane Kendall

Public Comment: None
Approval of Agenda:  Accepted as written
Approval of Minutes of previous meeting: Accepted as written

Review Correspondence: None

Treasurer Report: Treasurer Absent                                                                              
Rick explained the invoice for recent work, which will go to the town to be paid from warrant article expenses, rather than library expenses.

Director’s Report:

• Rick will investigate issues surrounding the possibility of allowing a 12-hour fundraising teen game night at the library. Trustees may need to have a special meeting in order to vote to allow this special use.
• Motion: Steve moved that the library director be authorized to spend up to 200.00 per year for scheduling software from library software, hardware/media budget line.
• Nancy seconded
• Motion passed
• Motion: Steve moved that the library director be authorized to hire a library substitute staff member at an anticipated cost of 4600.00/year. Out of general salaries fund.
• Susan seconded
• Motion passed
• National Library of Medicine grant fully approved.
• Motion: Steve moved that the security camera policy presented in April be approved as written
• Nancy seconded
• Motion passed
• Teen feedback on Merrifield Room: Discussion. Susan has volunteered to lead the design initiative for the Merrifield Room

Old Business:

• Summer Retreat Steve Ullman has offered his house on Greg Lake for a meeting in July. Date to be determined.
• Gazebo Update: ETA May 11. Assembly date to be determined.
• 2022 Building Improvement Project: Time Morehouse will take care of pest control, insulation and two metal roofs. Is also looking at the Merrifield Room and the ceiling in the Historical Society room.
• Other reports on Building – the old entrance has been renovated by Tim Morehouse & Co., and there is now a baby changing station in the upstairs bathroom.

Tabled Business:

• Policy Review Plan
• Procurement Policy
• Flag Pole

New Business:

• NHTLA Conference Report.
• Outdoor spaces at library – Lori is investigating options for outdoor furniture.
• Trustee visit to Peterborough Library plan: date to be determined for early June.

Next Meeting: June 14, 2022

• Adjourn:
• Motion to adjourn: Steve
• Second: Susan
• Meeting adjourned

Minutes Submitted by: Susan Bartlett