Library Board of Trustees

James A. Tuttle Library Trustee Meeting Minutes
Date: June 14, 2022
Time: 6:33
Type of Meeting: Regular

Call to order:
In attendance: Susan Bartlett, Nancy Blair, Cindy Jewett, Rick Wood, Tim Morehouse, (guest)

Public Comment:
Tim Morehouse: Update on projects:

• Renovated the inside of the foyer in the old section of the library and installed a light with automatic switch.
• Attic – will replace insulation – remove old insulation and install new: will start project on June 26, to remove old insulation (when no one is here) install new, R30 fiberglass batting.
• These renovations will be paid for by town maintenance budget. Tim presented an invoice for insulation materials ($3571.00) so that he can be reimbursed in advance for materials. Rick noted that the savings will enable us to complete the roofing projects.
• Proposal to turn the overhang area on the north side of the building into a three-season screened-in porch. Trustees viewed area with Tim Morehouse.
• See project proposal estimate for work and materials.
• Discussion repossibilities for renovation with the acknowledgement of the need to include Steve and Diane for a full trustee discussion.
• There was also discussion regarding the priorities regarding design and renovation projects and how each will impact the other, with a focus on the YA and Merrifield rooms.

Approval of Agenda:
Motion to approve: Susan
Second: Nancy
Approved

Approval of Minutes of previous meeting:
Motion to approve: Nancy
Second: Rick
Approved

Review Correspondence:
No correspondence this month.

Treasurer Report:

• See report, discussion re report. Oil bill at 86% for year.  Rick talked to Russ about how to plan forward for the rest of the year withprices.
• Report on online orders for bricks for walkway.

Director’s Report:

• See report
• 60 people have already signed up for summer reading!
• Discussion re offering scholarships for staff in-service trainings and classes–Every member of the staff are taking classes. Cindy suggested that rather than offering scholarships, we should add more money to the conference line for the staff. Trustees will review budget for trustee proportion of budget for conferences, professional development for 2023.

Unfinished Business:

• Annual retreat needs to be moved to August, due to absent trustees.
• Brick Sponsorship: Rick suggested that trustees sponsor
• Nancy moved that we sponsor bricks for 2021-22 Library Director of the Year (Cindy,) Don Dunlap and J. Tuttle.
• Susan seconded
• Motion approved
• Discussion and update re Pest control
• Building maintenance – Jim Craig – electrical work
• Nancy has a proposal for fireplace decorations. Susan moved that trustees allocate up to 300.00 for material for fireplace decorations through Friends of the Library
• Rick seconded
• Motion approved

Tabled Business:
New Business:

• Festival of Trees update - will be on for 2022 spearheaded by Christie Boule
• Bistro Set: Nancy moved that Rick can purchase a Bistro set 300.00 from trustee funds
• Susan seconded
• Motion approved

Next Meeting:
July 19

Adjourn: 8:00
Motion to adjourn: Susan
Second: Nancy
Motion approved
Minutes Submitted by: Susan Bartlett