Library Board of Trustees

James A. Tuttle Library Trustee Meeting Minutes

Date: July 26, 2022
Call to order: 6:30
Type of Meeting: Regular
Attendance: Nancy, Susan, Diane, Cindy, and Rick

Public Comment:
None present

Approval of Agenda:
Motion to approve: Steve
Second: Nancy
So moved

Approval of Minutes of previous meeting:
Motion to approve: Steve
Second: Nancy
So moved

Review Correspondence:
None

Treasurer Report:
See report. Budget is at 48%. Diane will confer with Cindy regarding any needed reclassification of line items.

Director’s Report:
See Report.                                                                                         
A. Quick review of policies, including the Reconsideration (“Challenge”) policy.
B. Rick gave Diane the bill for the renovation of the front porch of the old entrance. Total cost of installing the bricks is $6,000. Gordon Webber is the installer.

Motion: Steve moved that the board spend $3,000- to pay G Webber to complete the installation of the bricks fore the memorial parkway.
Second: Nancy seconded the motion
So Moved

Unfinished Business:                                                                                                               
A.  Staff/Trustee Retreat – Teen center is available any Friday in August or September.
B. Memorial bricks: Rick suggests that we purchase bricks honoring all the library directors from the founding, James Tuttle, and one brick to honor the contractors who worked on the project.

Motion: Steve moved that the board appropriate funds to honor library directors and other important contributors to the James A Tuttle Library
Seconded: Nancy
So Moved

C. Building Improvement Projects: Tim Morehouse completed renovations on the decking to the old entrance. Thank you Tim! Rick and Tim also looked at maintenance projects at $ 4190 painting and repairs.
Motion: Nancy moved that trustees accept Tim Morehouse’s proposal and allocate $4190 to repair and paint the ceilings in the YA room, Merrifield Room, Historical Society room and basement. 
Steve seconded
So moved.

D.  Roof: Rick presented 2 estimates for roof repairs – Guyer and Jessie James discussion tabled until August.

E. Pest control – 65.00/month service fee to be allocated from maintenance expense, line item 430 Initial set up fees are around $700.00.
Motion: Steve moved that the library trustees authorize up to 700 for 2022 for pest control expenses
Nancy seconded
Motion approved

F. Fireplace decoration – Nancy suggests we go with Patrick Cogan’s lanterns. Trustees agreed to Nancy’s recommendation for five lanterns. Trustees approved the allocation of 300.00 for the fireplace during the June meeting.

G. Merrifield and YA room updates. See report. Susan will coordinate the beginning of the first phase, which will be to strip the decorations from the room in preparation for the ceiling repair.  Susan will do more research on seating – chairs for the Merrifield and YA Rooms and will bring ideas to the next meeting.

Monday August 8 grilled cheese party (MUJI Bean bag chairs)

Tabled Business:

New Business:                                                                                                                 
Library Chair upgrades: The wing chairs by the fireplaces are not comfortable. We may need to replace them. Discussion tabled.
Gazebo update – so far the gazebo project is under budget see budget insert on agenda.

Next Meeting: August 9, 2022

Adjourn:
Motion to adjourn: Steve
Second: Nancy
So moved; meeting adjourned at 7:58.

Minutes Submitted by: Susan Bartlett