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Library Board of Trustees

Monthly Meeting
Meeting date: 
Tuesday, September 13, 2022

James A. Tuttle Library Trustee Meeting Minutes
Date: September 13, 2022Call to order: 6:30

Type of Meeting: Regular
Attendance: Nancy Blair, Susan Bartlett, Cindy Jewett, Rick Wood, Steve Ullman, and Diane Kendal.
Public Comment: Tim Morehouse presented a verbal proposal for two separate possible renovations of the old overhang on the north side of the library, including a handicap accessible ramp.  Estimated costs for a full, 3-season porch is $8,400; for a deck and handicap accessible ramp, $3,000.

Approval of Agenda:
Motion to approve: Steve.
Second: Nancy.
So moved.

Approval of Minutes of previous meeting:
Motion to approve: Steve moved to approve the meeting of July 26, 2022. August meeting was canceled due to the  absence of a quorum.
Second: Nancy.
So moved.

Review Correspondence: None

Treasurer Report:
See report annual budget report from the town office; the Treasurer’s line-item report is deferred until October.

Director’s Report:
See Report.                                                                                         
ARPA Funding: Cindy attended the ARPA meeting at the town hall: see report. She will submit a proposal to fund library projects from this grant to the select board. Funds can be used for infrastructure and programming and cannot be used to offset the budget. Town can divide the funds.

Policy review:
Steve reviewed.
Steve moved that the board adopt the draft policy bylaws concerning the policies listed in the report.
Nancy seconded.
Motion passed.

Steve moved that we purchase a $25.00 Dunkin Donuts gift card for a volunteer who has come every Friday since May.
Nancy seconded.
Motion passed.

Festival of Trees:
Cindy will contact the Friends of the Library to see if they would be interested in taking over the planning and coordinating of the Festival going forward.

Unfinished Business:
Gazebo: Rick reported that there has been a delay in completing the brick walkway.
Steve moved that we pay Gordon Webber $3,000 for work he has already completed on the brick laying work.
Nancy seconded.
Motion passed.
YA/MerrifieldRooms:
Discussion regarding upgrades to the YA room, including paint, shelving, rugs and furniture. Susan will present a draft budget in October.
Painting: much of the exterior painting has been completed by Richard Reilly & Co. Tim Morehouse repaired and painted the upstairs ceilings.
Fireplace: Nancy reported that the decorations for the second fireplace will be completed this week.
Front signage: Hours need to be updated. Rick will look into costs of replacing sign. Discussion about the possible merits of an electronic marque sign followed.  

Tabled Business:
Renovation of northern overhang, discussion tabled until next meeting.

New Business:         
Dehumidifier: Steve moved that the library spends no more than $500.00 on a dehumidifier for the library basement.
Nancy seconded.
Motion passed.
Air cleaners: The benefits of air-cleaners in reducing the spread of air-born pathogens was discussed. Rick will look into air cleaners as well.
Upstairs windows need to be replaced with insulated windows. Discussion of expenses to be covered in future meetings.                                                                                                      
Next Meeting: September 13, 2022
Adjourn:
Motion to adjourn: Steve
Second: Nancy.
So moved; meeting adjourned at 8:00.

Minutes Submitted by: Susan Bartlett.