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Library Board of Trustees

Meeting Minutes
Meeting date: 
Tuesday, November 8, 2022

James A. Tuttle Library Trustee Meeting Minutes

1. Date: November 8, 2022
2. Call to order: 6:30
3. Type of Meeting: Regular
4. Attendance: Nancy Blair, Susan Bartlett, Cindy Jewett, Rick Wood, Steve Ullman, Absent: Diane Kendal
5. Public Comment: None
6. Approval of Agenda:

  • Motion to approve: Steve
  • Second: Nancy
  • So moved

7. Approval of Minutes of previous meeting:

  • Motion to approve: Steve moved to approve the meeting of October 7, 2022.
  • Second: Nancy
  • So moved
  • Approval of Minutes from the Retreat
  • Motion to Approve: Steve
  • Second: Nancy
  • So moved

8. Review Correspondence:
9. Treasurer Report: See report annual budget report from the town office; the Treasurer’s line-item report through the end of September.
10. Director’s Report: See Report.

  • Cindy brought up the expenses for “Biblionix” and “Hoopla” and the reconciliation of books. Cindy and Rick will review.
  • Policy update process.
  • Cindy created a schedule spreadsheet.
  • Report on Logo progress
  • Library needs subs. Cindy has a job description
  • Steve moved that the Trustees authorize the staff up to $150 to acquire a Ghost Hunting Kit
  • Nancy seconded
  • So Moved

11. Unfinished Business:

  • No Festival of Trees this year; Friends of the Library will display trees that are stored in the basement of the library, including a lit tree in the gazebo.
  • Phone upgrade: town upgraded digital phone system; TDS is offering a discount.
  • Motion: Steve moved that the trustees propose to the town an increase to town of appropriation budget for phone: 4200/year, includes monthly
  • fee, set up fee; 3-year agreement, Rick will sign. Starts January 1, 2023.
  • Nancy seconded
  • So moved
  • Budget: Trustees agree to increase the percentage increase of staff salaries from 3% to 6% to account for inflation. Approval of line item will
  • be reflected in the final motion to approve the budget.
  • Trustees also approve the increase in oil and electricity, based on projected increases from current inflation.
  • Steve moved that our budget request for 2023 be $208,291.06
  • Nancy seconded
  • Motion passed

12. Tabled Business:
13. New Business:
14. Next Meeting: December 13, 2022
15. Adjourn:

  • Motion to adjourn: Steve
  • Second: Nancy
  • So moved; meeting adjourned at 8:00.

Minutes Submitted by: Susan Bartlett