Library Board of Trustees

James A. Tuttle Library Trustee Meeting Minutes
Date: 18 March 2026 Time: 5 PM, Type of Meeting: Regular

• Call to order at 5:03 PM – Jenine
• Attendance – Jenine Rubin, Cindy Jewitt, Tamasine Wood-Creighton, Tim Morehouse, Rick Wood, Jennifer Adams
• Public Comment – None
• Approval of Agenda – Rick moved and Tim seconded. All approved.
• Approval of Minutes from Previous Meeting – Rick moved and Tamasine seconded. All approved.• Review of Correspondence if any – None
• Treasurer’s Report – Rick: He distributed and reviewed the balances as of the last day of February. TTown approved more money than we requested, so the Library can go ahead and hire additional staff or increase the hours of current employees. By the end of February, we have spent 13% of the budget, with 10 months left to go. Jenine asked to see the Hoopla donation total every month. We are still waiting on the Dunlap Trust. Tamasine moved to accept the report. Jennifer seconded. All approved.
• Director’s Report – Cindy: Guyer looked at the roof, and found a crack that they will be fixing. Rick is still waiting on an estimate from them for the whole roof. § Tim and Rick discussed the ice dam where the two buildings meet. Chief Gale sprayed it with warm water and that helped. But it comes and goes. There was some leakage inside. § The library is kicking around ideas for the 250th and will have firm ideas within a month. Tim will send some ideas. Rick found someone who can do drone footage for documenting the 250th, and he’ll send the info to Cindy. § The Library can get a Google account for $800. Cindy will send the info to Rick. § And good news is that people will be able to keep their current library card number on the new cards, unless they want to change it. § The Ring cameras are working again after being offline. § Room access guidelines still need to be clarified. § People love the winter hours. Cindy will continue getting feedback on if we should keep them year-round. § The library is going to get a Ring camera subscription to keep footage.
• The meeting switched to private session and then to open session after 15 minutes.
• Friends’ Report –Jenine read their notes: Election Day bake sale was a huge success! Donations totaled $700.00! § The Friends gave the library a donation of $500.00 to go toward digital resources. § They purchased a NH Park Pass. § PayPal update- Shelly Connelly is almost done testing. § The Landscape team is ready and itching to break ground in the gardens this spring. § Art Display in April- Watercolors by our Deputy Town Clerk, Crystal! May- June 15- Art and poetry by Grapevine kids and Avenue A Teens, and June 15- September- Patriotic handiwork and artwork by the community, in conjunction with Antrim 250th. § Next meeting of the Friends- Saturday, June 6 at 10:30 AM.
• •Building and grounds updates --Rick: The wooden guardrail in front of the ADA parking spot needs repair, and Tyler is on it. § The Guyer roof inspection was good news. § There is no update on the AC updates from Pinney Plumbing. § Tim will push the snow in the parking lot up and over. § We need to coordinate a specific trash schedule with Tyler.
• Memorandum of Understanding Revisions – Tim: The Memorandum lays out what the town is responsible for vs. what the Library is responsible for, and who pays for what. It needs to be updated since the current one is five years old. Tim suggests a building inspection should be conducted by the Town Building Inspector and a designated trustee twice a year; one just prior to the CIP, and the second at the end of fiscal year. § A roof rake should be used whenever the snow accumulates more than 6” on the roof. Tyler said the Town would pay for half, and they will also pay for half if we install an ice dam tape.
• Community Ed – Tamasine will coordinate with the schools, Celeste Holme, and Stephen Ullman to seewhat he coordinated as Trustee.
• Old Business – None.
• Tabled Business – None.
• New Business: Jenine suggested we start coordinating programs for the “Mature Adult” members of the
• Library. Jenine: Social interaction is so important as we age. Senior Trips to Boston, Concord, the Felds in Laconia or St Gaudens, La Salette (it closed in 2023 but was purchased by the Shaker Village in Enfield), other locations? Mahjong with Jenine. Cribbage. Should this come under the purview of Community Ed?
• Announcements – None.
• Election for Chair, Secretary, and Treasurer – Jenine moved that Rick continue as Treasurer and Tamasine seconded. All approved. Jenine moved that Jennifer continue as Secretary and Tamasine seconded. All approved. Tamasine moved that Jenine continue as Chair and Rick seconded. All approved. Maintenance and Building issues will be overseen and presented by Tim. Tim will be the Trustee Laison with the Friends of the Library.
•  Nominations for Trustee alternates: Tamasine moved that we submit Nancy Blair as an Alternate to the
• Town for approval. Jennifer seconded, and all approved.
• Next meeting: 14 April 2026 at 5 PM.
• Motion to Adjourn – Tamasine moved and Jennifer seconded. All approved. 6:30 PM.
• Minutes submitted by Jennifer A Adams, Secretary, James A Tuttle Library Trus